Inquiry Letter
and Reply
What is Inquiry
Letter?
A
document requesting information sent on behalf of an individual or an
organisation for their own respective purposes, which can be mutually
beneficial to the recipient and the sender.
A letter of inquiry serves to
facilitate business operations and satisfaction of the sender. Inquiry letters
remove any misunderstanding and are time savers, especially when two parties
want to reach an understanding. The communication towards this effect resolves
the issue without any delay. With relation to it being a ‘Pre-proposal letter’,
the inquiry letter is also termed as a ‘Condensed Version of a
Proposal’. It is the outcome of the purpose of the letter which
highlights the points of a proposal instead of a full-fledged proposal.
On an individual’s basis, these letters
are sent to companies that are willing to hire but haven't advertised job
openings. It can also be a letter addressed to editor in-charge of a
publication proposing certain literary work. It can be a letter from a student
who is vying for a seat in a college or a business that provides an internship.
So, the objective of an enquiry letter is same but its projections and
audiences are different. Same goes for its method of delivery, it can be sent
via paper mail or electronic mail.
How to write
Inquiry Letter?
Writing a letter of inquiry can become an
easy task when you have some guiding material.
An enquiry letter may consist all or few of the below mentioned parts:
An enquiry letter may consist all or few of the below mentioned parts:
- Introduction
- Description
- Statement
- Methodology
- Final Summary
The inclusion or exclusion of certain
components depends on the scope of your letter. Business letters will tend to
have all mentioned while those on a smaller platform will include few. Not to
forget that these letter are formal letters and will follow the rules pertaining
to these. These rules refer to the common styles of writing a business letter,
i.e. Full Block Style, Modified Block Style and others.
An example of letter of inquiry or a
letter of inquiry format is sufficient. To add to it the writing tips provide
efficiency. Thus, it is advisable to go through the format, tips, examples and
the templates.
Examples.
INQUIRY LETTER
PT.SAMSON
JL.CIBINONG
RAYA NO.8
JAKARTA
December 5,
2019
PT.POPEYE
SEJAHTERA
JL.Akses UI
No.128
DEPOK
Dear sir,
I recently
saw your stand at the tech fair 2019, and i wolud like to know more about your
product that you sell.
I was
wondering if there is a possibility of you sending me some more information
about Printer and Fax product whether that be an online webpage or a catalogue
that you can mail me.
If you could
also provide me with the product details and price list, it wolud be highly
appreciated. Thank you very much.
Best
Regards,
Ervina S.W
Facilities
Manager
PT.SAMSON
REPLY OF INQUIRY LETTER
PT.POPEYE
SEJAHTERA
JL.Akses UI
No.128
DEPOK
December 7, 2019
PT.SAMSON
JL.CIBINONG
RAYA NO.8
JAKARTA
Dear
Miss.Ervina.S.W,
Subject :
Request for cataloque
Thank you
for your inquiry letter of 6 October 2019. I am sending
you a latest catalogue to you today which show details of our product that you
request about printer and fax machines that we sell.
You can also
see our entire products on our website at www.popeyesejahtera.com and
we would like to offer you 7% discount for orders made through our website.
Please
contact me if you have any further questions.
Your
sincerely,
Darda
Ramadhan
Marketing
Manager
PT.Popeye
Sejahtera
